Export Packing List Template

When a company i.e. supplier or vendor delivers an order to an international buyer, courier service is hired for the delivery of the consignment. This process in which the shipment is taken from one country and is delivered to another country is very complex and a single mistake can lead to a big mess for the courier and the supplier. In order to make sure no mistake is made, the supplier or vendor puts a document on the consignment known as the export packing list. This list includes details of the sender, receiver, details of items in the consignment and general guidelines for handling and carrying the box during shipment.

Key Elements to include in the Export Packing List:

  • Name of the exporter or the company that is exporting the consignment
  • Name of the consignee who will receive the consignment
  • Name of the buyer of the shipment who placed the order
  • Date on which the shipment will be exported
  • Invoice number and reference number of the PO
  • Name of the country and city to where the shipment will be sent
  • Details of the items included in the shipment i.e. name of each item and units of each item
  • Guidelines or instructions for the courier for handling the shipment
  • Signature of the authorized person in the exporting company or supplier

Useful tips for creating the Export Packing List:

  • Include the names correctly:
    When you need to create an export packing list, you should take great care of the names of all the parties involved in the delivery. This includes the name of the company that is sending the consignment i.e. consigner, the company that will receive the shipment i.e. consignee and the buyer who will actually receive the consignment from the consignee once it’s cleared from the customs.
  • Mention the correct address of the receiver/consignee on the list:
    When the consignment is going out of the country, the most important thing is the address on which the consignment will arrive. You should understand that if you make a single mistake in the address, it can create a huge mess for both you and for the shipment company. For this purpose, when you put the address of consignee on the export packing list, make sure that it is correct.
  • Mention the dates correctly:
    Take care of the particulars of the export packing list especially the related dates. This includes the date on which the buyer placed the order, the date on which the supplier sent the consignment to the courier and the date on which the consignment will arrive at the door step of the buyer.
  • Include details of the items available in the shipment:
    Although the particulars of the shipment are included on the invoice or purchase order but you should also mention the items of the shipment on the export packing list. This will give an idea to the courier about the items inside the box as well as when the buyer receives the shipment, he can make sure that it’s the right one just by looking at the item details and without opening the consignment.

Here is a free Export Packing List Template available online,

Export Packing List Template

You can download this Export Packing List Template for free.

You might also be interested in ...

  • Packing List TemplatePacking List Template Packing list is often used to show the information about order delivery. Generally packing list is known as shipping list and packing slip. Packing slip shows the number of items and kind of items on the behalf of the outside supplier and vendors to the clients/contractors. Packing slips are mostly used in term of large scale organizations. This particular document is prepared by the […]
  • Trip Packing List TemplatesTrip Packing List Templates Have you ever feel that you left something while you leave your house for the trip? I think the answer in your head right now is yes. It is because the happiness built upon the head and the tension of packing things drives you crazy. If you start packing the stuff without the packing list, you will surely leave important stuff behind and then will regret that why you haven’t prepared […]
  • Project Task Assignment TemplateProject Task Assignment Template Project task assignment is a formal document that contains the detailed list of tasks assigned to accomplish the process of a project. These tasks need to be completed within restricted time period. Task assignments are prepared for an individual and team also. By preparing task assignment, team members of a project can identify their tasks and responsibilities with respect to project. […]
  • Direct Marketing Analysis TemplateDirect Marketing Analysis Template Smart companies determine which parameter in direct marketing are likely to be the most influential and then find ways to earn through those parameters. Direct marketing involves diversified approaches in which the businessmen directly contact the end-user. Direct marketing generally mean face-to-face business, catalogs, and telemarketing, are examples of direct marketing. Never […]
  • Job Estimate TemplateJob Estimate Template Job estimate is a document that contains information about the services and its costs to the customers. That particular document is typically used by services oriented organizations. In this form, detailed information is entered about some particular services that would be provided by the company. The fundamental purpose of writing this document is to retain the potential customers in […]
  • Service Invoice TemplateService Invoice Template Whenever the products are purchased and services are availed by the customers and clients, it is time for invoice. An invoice is a written document that shows the details of products, its quantity, unit price, total price and other relevant information as well. Sample service invoice also provides comprehensive information about tax. There may be used word processor and spreadsheet to […]
  • Goods Export Invoice TemplateGoods Export Invoice Template The export process is not as easy as one can consider it, because lots of documents are required to prepare specifically for the United States. The commercial invoice is the most important document related to the export transaction and this invoice is often known as goods export invoice. The invoice usually details  name of both seller and buyer of goods, date of transaction, complete […]
  • College Comparison Sheet TemplateCollege Comparison Sheet Template College is a place where you go for professional studies. It’s like the mile stone in the path of your career. It’s very important to choose the best college for you or your child to make their future bright. There are thousands of colleges in every country even in a single city that shows they are very good but sometimes reality is different from the slogans so you better do some […]
  •  Temperature Conversion (C,F,and K) Calculator Temperature Conversion (C,F,and K) Calculator When we define temperature with the point of view of physics, it’s the average speed or the kinetic energy of the atoms present in a substance. But this is pretty complicated and a common non-scientific person can’t understand it so here’s another simpler explanation of temperature which is “it’s the measurement of the warmth or coldness of an object with reference to some standard […]
  • Vendor Comparison Sheet TemplateVendor Comparison Sheet Template Vendor is a person or a company that provide one or more than one product or services and in return, they get money. A vendor can be a single person or a company that either works locally or internationally. You always need a vendor either you want to start a new business or want to improve the existing one. Different businesses or persons need different kind of vendors according to […]